Every company needs at least a minimum of administration to function. You can handle your day-to-day agenda and communicate within your team using a variety of tools. But why is it better to have them all under one roof?

Getting a separate app for one specific activity may look easy. Especially when the app is free. But then you need another app for this and another for that. Suddenly you find yourself opening a big bunch of programs in the morning and later you can’t track down where exactly the task you have on your agenda today was and what it sounded like.

At this point, it’s time to think about a coherent solution. There are plenty of comprehensive systems for office work on the market. The most well-known ones are Microsoft 365 or Google Workspace.

You don’t use all the features and don’t even know what many of them are for? Read on to find out why it makes sense to be on the same team anyway.

The benefits of one system in 5 brief points

1. Simplicity and communication

Can you imagine how much time you waste during the working day just logging into different applications, switching between them, forwarding and copying information, and tracking down where that detail was? With a comprehensive system, it’s all at your fingertips. Emails, calendar, documents, chats, handouts, presentations – everything is accessible from one place and for all colleagues involved. No more forgotten passwords or forgotten tasks. That’s the kind of simplicity that lets you focus on what’s really important to your business.

2. Efficiency and productivity

With a unified office system, you’ll reap the full benefits of integration and automation that can dramatically increase the efficiency of everyone on your team. Less reminders from colleagues, more work completed. For example, linking your calendar to your email allows for faster scheduling of meetings. Sharing documents and working together on them online in real time increases productivity. And a comprehensive project management system linked to email and storage speeds up the successful and correct completion of each task.

3. Security and data management

A consistent office system also means single login and deeper security. Security measures and data management are logically much easier when you have everything under one roof. With Microsoft 365, for example, you get access to advanced security tools and features that keep your business safe.

4. Reliability and support

If something goes wrong, who do you call? With a single office system, you don’t have to search for phone numbers or emails from different providers, some of which don’t even work properly. You have one contact person you can rely on.

Tip: Did you know you can make it even easier for yourself? Entrust your IT to an experienced professional and you can conveniently resolve any issues through them. XEVOS is such an expert and offers a range of support services within Microsoft products to help you resolve any snags.

5. Scalability and flexibility

Business is a dynamic process and your needs may change. A single office system gives you the flexibility to grow and adapt to changing market conditions. Whether you’re a small start-up or an international corporation, you can tailor tools and services to fit your current needs and scale of business. Hiring employees? They’ll need to integrate into the team on their own (with the support of your HR department, of course), but you can make the technical side a lot easier for them by creating a single account where they can then find everything they need to work for you. Contacts, documents, company structure, internal documents and working tools.

Why Microsoft 365

Microsoft is one of the pioneers of comprehensive office ecosystems. Their Office, with tools like Word and Excel, has become virtually synonymous with these features. And the cloud version of Microsoft 365 has all the benefits of a modern office, plus a few more.

It connects all sorts of tools for organization, creation and communication, offering extensive storage, calendar and email. The tools are interconnected, so for example, if a colleague assigns you a task in Planner, you’ll get an echo in the Teams communication platform.

Microsoft also pays a lot of attention to the now essential artificial intelligence. In the form of Copilot, it is included in each tool and will make your work even easier.

In a world where time is a precious resource and data security a necessity, there is no doubt that a unified office system brings significant benefits to businesses and their employees: simplicity, security and reliability.

Have you decided to get rid of the chaos? Give us a call and our specialists will advise you on the best solution for you.